Email is still most people's go-to method when they need to share files or documents with other people. It's quick and easy to attach and send files.
But when you need to send and share a large quantity of files - or just a single, big file - email is impractical. So, for this tip of the week, we explain how to use a service called Dropbox to share files easily.
To get started, you'll need to to sign up to Dropbox:
- Go to the Dropbox website and enter your details to get a free account.
- You'll need to let the Dropbox installer download, then run it to install Dropbox on your computer.
- The installer will ask you for the username and password of the account you just created.
- Then you'll be prompted to choose a package. Just go for the 2GB free option.
- A short tour will explain a little more about Dropbox.
Your Dropbox folder
You now have a special Dropbox folder on your computer. Any files you save here will be automatically copied to the Dropbox servers. This means you can:
- Sign in to Dropbox from other computers and access those files.
- Use Dropbox to back up key files, in case your computer breaks.
- Share selected files with other people.
Enable sharing in Dropbox
Dropbox makes it easy to share a particular folder with people you choose. So, to share files, you need to make sure they're saved in a folder which is in your Dropbox.
Once you've done that, here's how to share them:
- Click the Dropbox icon on your Windows task bar.
(If you use Windows 8, it's easier to click the Dropbox app on your Start screen.)
- Click Dropbox Folder
(In Windows 8, you can skip this step.)
- Your Dropbox folder will open. In the window, find the folder you want to share and right click it.
- In the menu that appears, click Share this folder...
- A web page will open with an input box. Type in the email address of each person you want to share the folder with (see image).
- If you don't want those people to be able to share the folder with others, untick Allow members to invite others.
- That's it. Dropbox will email each person explaining how to access the shared folder.
How do you share files and folders with other people? Do you know of any simpler ways?
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