Eight great tools for small business team collaboration


Date: 26 September 2023

A boss has a quick catch up with her remote staff using Google Meet

If you run your own business, you need to be able to create, collaborate and communicate effectively with your team. Google Workspace offers a business toolkit that makes collaboration easy so your business runs more smoothly.

We all know how difficult it can be to get things done when you don’t have the right tools for the job - and never more so than when you’re running your own business. You can waste hours trying to learn new systems, attempting to get different apps to talk to each other and struggling to collaborate with teammates when you’re working remotely.

There is another way. Google Workspace provides business versions of Google’s familiar tools, delivering functionality, reliability, security and easy collaboration.

Why is collaboration important?

Effective collaboration can help your business run more smoothly, improving your results, saving you time and boosting productivity as well as staff morale. Collaboration tools allow you, your team, your partners and clients to work together and get more done.

Here are eight Google Workspace tools that could improve the way you collaborate with your team:


Collaboration works best when it’s easy to connect with everyone you’re working with. With Chat, you can message anyone with a Google account or Gmail address; it helps small business teams to keep projects moving, share files and assign tasks. Chat is great when you don’t want the formality of email - you can use custom emojis, reactions and GIFs to help keep everyone informed and motivated.


Getting a group of people together on a video call is simple with Meet. You just set up a meeting and share a link - there’s no need to worry whether your colleagues or customers have the right accounts or plug-ins. You can join meetings directly from a Calendar event, an email invite or even jump straight in from Chat. Meetings organised by Google Workspace users create a dial-in phone number for each meeting, so every participant has a great experience, even if they don’t have Wi-Fi or data.

Start your 14-day free trial of Meet


Docs provides word processing for teams without the need for any dedicated software. Docs allows teams to work together on projects but you keep control - you can give others the right to edit, view or just add comments. With docs:

  • Several people can work at the same time;
  • Every change is saved automatically;
  • You can communicate through built-in chat;
  • You can track changes and add comments.


You undoubtedly know that Calendar can help you keep on top of your appointments but it’s also a very useful collaboration tool. Shared calendars allow you to keep everyone in the loop and you can share your availability via a booking page, so that colleagues, clients and partners can book time with you. Calendar also allows you to share task lists with others and keep tabs on what needs doing when.

Start your 14-day free trial of Calendar


Creating slide presentations is often a group task - with different members of a team providing specific information or graphics. Slides allows your team to work on a presentation together, no software required. Creating is easy - you can start with a ready-made template, draw charts and diagrams, insert objects and shapes, format text and images and enable animations. Sharing is simple too - co-editing means that several people can work on the same slide at the same time.



Spreadsheets are a great way to keep on top of projects and they can be a key tool in business decision-making. Sheets makes it easy for teams to work together, providing all the necessary tools to get insights from your data. You can add collaborators to projects, see changes as they occur and chat with colleagues in the same document. Full compatibility with Microsoft files, including many familiar keyboard shortcuts, makes it easy to use for everyone.


With Sites, you can build websites or team sites without needing the services of a designer or an IT expert. Creation and editing is simple: you can choose a theme and just click, drag or drop your own words and images onto the page. Sites also enables collaboration, with real-time co-editing and familiar Google sharing controls. What’s great is that Sites does a lot of the work for you, optimising your design so that it looks great on desktop, tablet and mobile.


Finding files on your desktop or accessing them when you’re out and about can be tricky. Drive allows you to store, access and share your files in one secure place so you and your colleagues can find what you are looking for. It offers all the cloud storage capacity you need and you control how files are shared using Vault for Drive. You can keep files private until you decide to share them in easy-to-manage shared spaces.

Get more done with your team

What’s great about Google Workspace is that you can get all these tools and more in one place. Compatible, secure, reliable and easy to use - from just £5 a month, you can get a full business toolkit from Google Workspace as well as a professional name@yourcompany email address. And it’s all backed up by 24/7 support. So, if you want to improve collaboration in your small business, why not take advantage of the Google Workspace 14-day free trial.

Copyright 2023. Featured post made possible by Google Workspace.

What does the * mean?

If a link has a * this means it is an affiliate link. To find out more, see our FAQs.