Every business is looking to improve productivity but, despite their best efforts, many struggle to get results. What you and your team need are the right tools for every task - to save you time and get more done. The good news is that when you subscribe to Google Workspace, all the familiar Google tools you use every day come with Gemini - the intelligent AI assistant.
Key benefits of improving productivity in your business
- More gets done and profits go up.
- More time to focus on opportunities, strategy and innovation.
- Employees are engaged and feel more valued.
- More time for creativity and problem-solving.
- Your business is better placed to deal with challenges.
Free up your time
Think about all the key tasks that you and your team do every day to run your business - many of them are tedious and time-consuming and keep you from focusing on opportunities for growth. It doesn’t have to be this way. Using Google Workspace with Gemini is like having a few extra team members to carry the load. Your small team can stay small, but your productivity can soar. Here are some easy ways that you can save time:
1. Cut the time you spend on email
With an AI assistant like Gemini, you can make light work of emails using the “help me write” feature. Just give Gemini a simple prompt and it will compose draft emails and responses that you can amend before you send. You can even ask for changes to the style or tone. Gemini can also prioritise your emails so you don’t miss the most important messages.
2. Make scheduling easier
We all know about the frustration of trying to set up meetings that fit in with everyone’s schedules. The emails go back and forth and it can take ages to get an agreement. You can save all that time and hassle by using Gemini to suggest the best times for meetings, based on everyone’s availability. It can also send the invites and automatically puts them into Google Calendar.
3. Make an action plan after meetings
Meetings can drag on but the hard work starts once they are over. All too often, it takes ages to get down on paper what was agreed and the teams loses momentum. What if you could create an action plan as soon as the meeting was over? Gemini can take notes during meetings and create summaries in minutes. Using “help me organise”, it can build a project tracker in Sheets to track next steps and deadlines. Can’t make the meeting? Ask Gemini to attend on your behalf - it will give you notes and video clips so you don’t miss a thing.
4. Create content fast
Creating content often starts with a blank sheet and a serious case of writer’s block. Whether you’re writing sales pitches, reports, web copy or social media posts, creating content is one of the most time-consuming tasks for any small business. Now, using a few quick prompts, Gemini will create initial drafts saving you hours of work. These drafts can be tailored to your exact needs - just ask Gemini. Use prompts to get more clarity, a different style, a friendlier tone or a grammar check. Once you start working with Gemini to create content, you’ll find out how much time you can save and how much better your content can be.
5. Spend less time on spreadsheets
Spreadsheets are vital business tools, but they can take hours to set up and keep up-to-date. There is a better way. “Ask Gemini” is the first step to creating spreadsheets quickly and accurately. Geminii can generate formulas, automate data entry and summarise data, highlighting key information for your business. This can also provide valuable financial insights including cash flow forecasts.
6. Get quick insights from data analysis
When it comes to data analysis, business owners can be overwhelmed by the sheer volume of information at their disposal and can’t see the wood for the trees. Gemini can search through your data to provide valuable insights on trends such as sales patterns. The beauty of a tool like Gemini is that it can take these findings and present them in charts and dashboards that make it easy for you and your team to spot opportunities and make informed decisions.
7. Make light work of presentations
Gemini can help you create powerful presentations that tell a story in a clear, concise and appealing way. Images, graphics and charts can turn a lacklustre presentation into a winning pitch; but you don’t need to be a graphic designer to create professional visuals. Use “Ask Gemini” in Slides to create original images, charts or other visuals. Gemini can also write content, tailoring copy to the needs of your audience.
8. Improve customer service
Gemini is a great tool for managing customer service and boosting customer retention. For example, you can ask Gemini to transcribe customer interactions, create customer profiles and draft timely responses, saving you time and personalising the service you provide to your customers.
